Birthday packages by age: how to set them up at your party venue
Age ranges, duration, extras and clear pricing in the booking widget. Guide for party venues that want to stop improvising on every call.
“How old are they turning?” is the first question on almost every party venue call. And for good reason: a 4-year-old party is not the same as a 10-year-old party. Duration, entertainment, comfortable capacity and extras all change. If your site only shows “basic party €200”, parents call you — and you explain the same thing twenty times on Saturday.
Setting up birthday packages by age in your booking system is not bureaucracy: it is selling clearly, preparing each event better and showing only suitable options in the widget.
Why one package “for everyone” costs you money
- Different expectations: ages 3–5 need gentle games; ages 9–12 want challenges, karaoke or laser tag.
- Wrong duration: 90 minutes may be enough for little ones; teens want 2–3 hours.
- Mismatched extras: face painting for 11-year-olds feels off; no entertainer at 5 also feels off.
- Prep mistakes: team sets “little kid” décor for a group expecting something else.
Age-based packages align price, time and content before the deposit is paid.
How to define age bands (practical reference)
| Age range | Typical duration | Package focus | Indicative price* |
|---|---|---|---|
| 1–3 | 60–90 min | Baby zone, few guests, parents present | Lower / per child |
| 4–6 | 90–120 min | Guided games, cake, themed décor | Mid |
| 7–9 | 120 min | Team games, prizes, music | Mid-high |
| 10–12 | 120–150 min | Challenges, indoor sports, less “toddler” | Higher |
| 13+ / teen | 150–180 min | Disco, photobooth, snacks | Premium or hourly |
*Adjust for your city, rooms and staffing. Customers must see the band before booking.
With multiple rooms, limit which packages appear in each room.
What each package should include in admin
- Clear name: “Ages 4–6 — Jungle adventure” (not just “Pack B”)
- Slot duration (+ cleaning buffer if used)
- Base price and included guests
- Optional extras: catering, cake, entertainer
- Recommended deposit — see collecting deposits online
- Form fields: exact age, allergies, final guest count
How to configure in FastCore
- Services / packages: one package per age band (or theme within a band).
- Age filter: parent enters age; only matching packages show.
- Extras: optional lines with visible prices.
- Deposit: Stripe Connect at booking.
- Internal test: book as age 5 and age 11; packages must not mix.
Overview: party venue booking software guide 2026.
Common mistakes
Too many packages (6–8+) — confuses the site. Prefer 3–4 clear bands and extras.
Overlapping bands (“4–7” and “6–9”) — use clean limits: 4–6, 7–9, 10–12.
Peak pricing only on WhatsApp — set seasons in the system.
Hidden guest limits — state “up to 15 kids included, €X per extra” in the description.
Hot Saturday slots only on chat — if 5 p.m. is widget-only, do not give it away on WhatsApp.
Web and WhatsApp copy
Pick the birthday child’s age and see packages for that day. Book with deposit and get instant confirmation.
Link from Instagram, Google Business and WhatsApp. Play centres: birthday bookings at play centres.
Want help defining your age bands and testing the widget?
FAQ
Usually 3–4 bands are enough. Use themes as extras inside a band, not duplicate packages.